2021. 15. The employee share of amounts shown in column 2 of lines 5a5d may differ slightly from amounts actually withheld from employees' pay due to the rounding of social security and Medicare taxes based on statutory rates. This amount is also entered on Worksheet 1, Step 2, line 2b. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. An employer who makes timely withholding payments and owes no additional withholding for the quarter has ten days after the normal due date to file Form CT941. Is experiencing any other substantially similar condition specified by the U.S. Department of Health and Human Services, which for leave taken after March 31, 2021, and before October 1, 2021, includes to accompany an individual to obtain immunization related to COVID-19, or to care for an individual who is recovering from any injury, disability, illness, or condition related to the immunization. 06/29/2022 Form 941-X (PR) Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Puerto Rico Version) 0422 06/29/2022 Inst 941-X . This is . Enter the qualified taxable (subject to social security tax) sick leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2020, and before April 1, 2021. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified sick and family leave wages on lines 5a, 5a(i), 5a(ii), 5c, and, if applicable, 5d. Each time you pay wages, you must withholdor take out of your employees' paycertain amounts for federal income tax, social security tax, and Medicare tax. They tell you who must file Form 941, how to complete it line by line, and when and where to file it. Deposit the tax within the time period required under your deposit schedule to avoid any possible deposit penalty. This document is used by employers to report income taxes, social security tax, and Medicare tax withheld from employees' wages. See section 6 of Pub. Instructions for Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin . Enter the total on line 11g. Home; About Us; Opportunities. 15 for more information. Line 2 - Enter total wages, tips, and other compensation (like . Multiply line 2g(ii) by 1.45% (0.0145), Enter any credit claimed under section 41 for increasing research activities with respect to any wages taken into account for the credit for qualified sick and family leave wages. Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employee's paychecks. If line 13g is more than line 12, enter the difference on line 15. <>stream The credit for qualified sick leave wages and qualified family leave wages is increased to cover the qualified health plan expenses that are properly allocable to the qualified leave wages for which the credit is allowed. For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, in section 15 of Pub. If youre filing your tax return electronically, a valid EIN is required at the time the return is filed. You must use the U.S. See the instructions for line 11b and line 11d, later, for more information on these credits. For more information or to apply to become a CPEO, go to, CPEOs must generally file Form 941 and Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers, electronically. To tell the IRS that Form 941 for a particular quarter is your final return, check the box on line 17 and enter the final date you paid wages. See the instructions for, For purposes of the credit for qualified sick and family leave wages, qualified sick leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the EPSLA, as enacted under the FFCRA and amended by the COVID-related Tax Relief Act of 2020. If the questions don't apply, leave them blank and go to Part 4. You must complete all three pages of Form 941 and sign on page 3. Form 941 and these instructions use the terms nonrefundable and refundable when discussing credits. Reminders Use the March 2022 revision of Form 941 only to report taxes for the quarter ending March 31, 2022. The second part of the template is the Payment Voucher which must be completed if the employer makes a payment with this record. Your business should have only one EIN. For an EFTPS deposit to be on time, you must submit the deposit by 8 p.m. Eastern time the day before the date the deposit is due. Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021, and Before October 1, 2021. Section references are to the Internal Revenue Code unless otherwise noted. Employers with fewer than 500 employees and certain governmental employers without regard to number of employees (except for the federal government and its agencies and instrumentalities unless described in section 501(c)(1)) are entitled to a credit if they provide paid sick leave to employees that otherwise meets the requirements of the EPSLA, as amended for purposes of the ARP, and/or provide paid family leave to employees that otherwise meets the requirements under the Expanded FMLA, as amended for purposes of the ARP, for leave taken after March 31, 2021, and before October 1, 2021. Paid preparers must sign paper returns with a manual signature. Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands. Always show an amount for cents, even if it is zero. To become a CPEO, the organization must apply through the IRS Online Registration System. If youre a third-party payer of sick pay and not an agent of the employer, don't include sick pay that you paid to policyholders' employees here if you gave the policyholders timely notice of the payments. * . See the General Instructions for Forms W-2 and W-3 for information on how to report the uncollected employee share of social security and Medicare taxes on tips and group-term life insurance on Form W-2. Also see Adjusting tax liability for nonrefundable credits claimed on lines 11a, 11b, and 11d , later. Both the employer and the employee share of social security and Medicare taxes. Title. Stop paying social security tax on and entering an employee's wages on line 5a when the employee's taxable wages, including qualified sick leave wages paid in 2023 that are reported on line 5a(i), qualified family leave wages paid in 2023 that are reported on line 5a(ii), and tips, reach $160,200 for the year. hZmSFOo,e1s\9=|I (3t$i#Hc8D To learn more about the information you will need to give your financial institution to make a same-day wire payment, go to, For electronic filing of Forms W-2, Wage and Tax Statement, go to, If you file Form 941 electronically, you can e-file and use EFW to pay the balance due in a single step using tax preparation software or through a tax professional. If any nonrefundable portion of the credit remains, Maple Co. applies it to the liability for the January 20 pay date, then the February 3 pay date, and so forth until the entire $10,000 is used. Information about any future developments affecting Form 940 will be posted at the IRS (irs.gov/form940). . 15, Pub. Notice 797. Instructions for Form 941-SS (06/2022) Employer's QUARTERLY Federal Tax ReturnAmerican Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands Section references are to the Internal Revenue Code unless otherwise noted. Line 7 Follow the instructions on the form. Inst 941 (Schedule B) Instructions for Schedule B (Form 941), Report of Tax Liability for Semiweekly Schedule Depositors. Read the separate instructions before you complete Form 941. You must receive written notice from the IRS to file Form 944 instead of Forms 941 before you may file this form. You can choose to ignore test (2) if the employee wasnt also in the top 20% of employees when ranked by pay for the preceding year. Apprenticeship program contribution rate. Complete lines 26, 27, and 28 only if qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. You can apply for a PTIN online or by filing Form W-12. Section 1 - Line Instructions Line 1: Enter gross wages, for federal income tax withholding Social security and Medicare taxes apply to the wages of household workers you pay $2,600 or more in cash wages in 2023. PEOs handle various payroll administration and tax reporting responsibilities for their business clients and are typically paid a fee based on payroll costs. Certain private employers with fewer than 500 employees that provide paid sick leave under the EPSLA and/or provide paid family leave under the Expanded FMLA are eligible to claim the credit for qualified sick and family leave wages for leave taken after March 31, 2020, and before April 1, 2021. If line 12 is less than $2,500 or line 12 on the prior quarterly return was less than $2,500, and you didn't incur a $100,000 next-day deposit obligation during the current quarter, check the first box on line 16 and go to Part 3. 2012-18. Use Worksheet 2 to figure the credit for leave taken after March 31, 2021, and before October 1, 2021. The same wages cant be treated as both qualified sick leave wages and qualified family leave wages. Forms 941-SS and 941-PR discontinued after 2023. If you filed electronically, don't file a paper Form 941. Add the total federal income tax withheld from wages, tips, and other compensation (line 3); the total social security and Medicare taxes before adjustments (line 5e); and any tax due under a Section 3121(q) Notice and Demand (line 5f). About IRS; Careers; Operations and Budget; Tax Statistics; Help; Revision Date. Never make an entry on both lines 14 and 15. If youre a paid preparer, enter your Preparer Tax Identification Number (PTIN) in the space provided. Just follow the below instructions to complete and File your form 941 to the IRS. Enter the qualified health plan expenses allocable to qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. If federal income, social security, and Medicare taxes that must be withheld (that is, trust fund taxes) aren't withheld or aren't deposited or paid to the United States Treasury, the trust fund recovery penalty may apply. See Terminating a business in the General Instructions for Forms W-2 and W-3 for information about earlier dates for the expedited furnishing and filing of Forms W-2 when a final Form 941 is filed. 2013-39, 2013-52 I.R.B. If you filed Form 944 in either 2021 or 2022, your lookback period is the 2021 calendar year. Sole proprietorshipThe individual who owns the business. Otherwise, use parentheses. Take note: the revised version of Form 941 was released on January 26, 2022, but it's not yet ready for filing. Qualified small business payroll tax credit for increasing research activities (line 11a). Use Form 843 to request abatement of assessed penalties or interest. Report these types of withholding on Form 945, Annual Return of Withheld Federal Income Tax. See $100,000 Next-Day Deposit Rule in section 11 of Pub. Reduction Act of 2022 (the IRA) increases the election amount to $500,000 for tax years beginning after December 31, 2022. If you don't have an EIN, you may apply for one online by going to IRS.gov/EIN. Employers with fewer than 500 employees and, for leave taken after March 31, 2021, and before October 1, 2021, certain governmental employers without regard to number of employees (except for the federal government and its agencies and instrumentalities unless described in section 501(c)(1)) are entitled to a credit under the FFCRA, as amended for purposes of the ARP, if they provide paid family leave to employees that otherwise meets the requirements of the Expanded FMLA. During this period, employees may use other forms of paid leave, such as qualified sick leave, accrued sick leave, annual leave, or other paid time off. January 31, 2022. Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin, Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming, No legal residence or principal place of business in any state. 966. Write to the IRS office where you file your returns (using the Without a payment address under Where Should You File, later) to notify the IRS of any business name change. Enter the amount of social security tax from Form 941, Part 1. . However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. For information on the employment tax treatment of fringe benefits, see Pub. Don't include any income tax withheld by a third-party payer of sick pay even if you reported it on Forms W-2. For leave taken after March 31, 2020, and before April 1, 2021, the first 10 days for which an employee takes leave may be unpaid. 19. See section 13 of Pub. The amount shown on line 12 must equal the Total liability for quarter shown on line 16 or the Total liability for the quarter shown on Schedule B (Form 941). For more information, see section 10 of Pub. For more information, go to IRS.gov/PLC. For purposes of qualified sick and family leave wages, collectively bargained apprenticeship program contributions are contributions for a calendar quarter that are: Paid or incurred by an employer on behalf of its employees to a registered apprenticeship program, which is an apprenticeship registered under the National Apprenticeship Act of August 16, 1937, and meets the standards of Federal Regulations under subpart A of Part 29 and Part 30 of title 29; Made based on an apprenticeship program contribution rate; and. If you weren't required to make federal tax deposits (see Must You Deposit Your Taxes , earlier) or you're a monthly schedule depositor making a payment under the accuracy of deposits rule, you may pay the amount shown on line 14 by EFT, credit card, debit card, check, money order, or EFW. Your financial institution may charge you a fee for payments made this way. See the instructions for, Enter the total wages, including qualified sick leave wages and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021; sick pay; and taxable fringe benefits subject to social security taxes you paid to your employees during the quarter. Employers that would otherwise be required to file Form 944 may contact the IRS to request to file quarterly Forms 941 instead of annual Form 944. CPEOs must generally file Form 941 and Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers, electronically. For leave taken after March 31, 2021, and before October 1, 2021, the 10-day rule discussed above doesn't apply and the paid leave can be provided for up to 12 weeks. The amount from Form 8974, line 12, or, if applicable, line 17, is reported on line 11a. For details, see the General Instructions for Forms W-2 and W-3. 179, Gua Contributiva Federal para Patronos Puertorriqueos, will no longer be available after 2023. Use 10-point Courier font (if possible) for all entries if youre typing or using a computer to complete your form. Also, when you complete Form 941, be sure to check the box on the top of the form that corresponds to the quarter reported. Qualified Sick Leave Wages for Leave Taken After March 31, 2021, and Before October 1, 2021, 24. If a third-party payer of sick pay is also paying qualified sick leave wages on behalf of an employer, the third party would be making the payments as an agent of the employer. If we receive Form 941 after the due date, we will treat Form 941 as filed on time if the envelope containing Form 941 is properly addressed, contains sufficient postage, and is postmarked by the U.S. If youre a semiweekly schedule depositor, attach Schedule B (Form 941). See the instructions for line 8 for an adjustment that you may need to make on Form 941 for sick pay. For additional filing requirements, including information about attaching a statement to your final return, see If Your Business Has Closed, earlier. If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts. For 2023, the rate of social security tax on taxable wages, except for qualified sick leave wages and qualified family leave wages paid in 2023 for leave taken after March 31, 2020, and before April 1, 2021, is 6.2% (0.062) each for the employer and employee or 12.4% (0.124) for both. The federal income tax withholding tables are included in Pub. 15-A for more information about sick pay reporting. If, by the 10th of the month after the month you received an employee's report on tips, you don't have enough employee funds available to withhold the employee share of social security and Medicare taxes, you no longer have to collect it. Do whatever you want with a Instructions for Form 941 (Rev. A positive balance in Column 4 represents an amount that you owe. File your initial Form 941 for the quarter in which you first paid wages that are subject to social security and Medicare taxes or subject to federal income tax withholding. If youre claiming these credits, you must enter the applicable amounts. Call us for information about processing your return. If you work for a firm, enter the firm's name and the EIN of the firm. Enter the amount of Medicare tax from Form 941, Part 1. Photographs of missing children selected by the Center may appear in instructions on pages that would otherwise be blank. Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken After March 31, 2020, and Before April 1, 2021, 23. The rate of pay must be at least two-thirds of the employees regular rate of pay (as determined under the Fair Labor Standards Act of 1938), multiplied by the number of hours the employee otherwise would have been scheduled to work. Qualified tax-exempt organizations that hire eligible unemployed veterans may be able to claim the work opportunity tax credit against their payroll tax liability using Form 5884-C. For more information, go to IRS.gov/WOTC. Then reduce the liability for each successive payroll payment in the quarter until the nonrefundable portion of the credit is used. Letter 3263 or Letter 4520 includes an attachment that shows the employer share of social security tax. This may result in penalties. Add lines 2e and 2e(i), Qualified family leave wages excluded from the definition of employment under sections 3121(b)(1)(22). Complete line 13e only if qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. See the instructions for line 11b for information about the credit for qualified sick and family leave wages for leave taken after March 31, 2020, and before April 1, 2021. 2017-14, 2017-3 I.R.B. The IRS issues a Section 3121(q) Notice and Demand to advise an employer of the amount of tips received by employees who failed to report or underreported tips to the employer. Your employees may be covered by law or by a voluntary Section 218 Agreement with the SSA. If you need to correct any adjustment reported on a previously filed Form 941, complete and file Form 941-X. Qualified sick leave wages reported on Form 941, Part 1, Qualified sick leave wages included on Form 941, Part 1, line 5c, but not included on Form 941, Part 1, line 5a(i), column 1, because the wages reported on that line were limited by the social security wage base, Total qualified sick leave wages. 830, available at IRS.gov/irb/2013-52_IRB#RP-2013-39. Complete Business Information First, complete your basic details in Box 1 - Entering Employer Details In box 1, enter the EIN, name, business name, and address. If no wages, tips, and other compensation on line 2 are subject to social security or Medicare tax, check the box on line 4. Follow the instructions for each box to determine if you need to enter your monthly tax liability on Form 941 or your daily tax liability on Schedule B (Form 941). Enter the qualified family leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2021, and before October 1, 2021, including any qualified family leave wages that were above the social security wage base and any qualified family leave wages excluded from the definition of employment under sections 3121(b)(1)(22). Your payment will be processed by a payment processor who will charge a processing fee. Maple Co. is a semiweekly schedule depositor that pays employees every other Friday. For more information about this credit, go to IRS.gov/Form5884D. You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child. For more information, go to, The credit for qualified sick leave wages and qualified family leave wages is increased to cover the qualified health plan expenses that are properly allocable to the qualified leave wages for which the credit is allowed. 12/22) 941HHE 1222W 01 9999 Form CT941 HHE is used to reconcile annual Connecticut income tax withholding from household employee wages only. Enter the qualified taxable (subject to social security tax) family leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2020, and before April 1, 2021. Your Form 941 is due by the last day of the month that follows the end of the quarter. Employers with fewer than 500 employees and, for leave taken after March 31, 2021, and before October 1, 2021, certain governmental employers without regard to number of employees (except for the federal government and its agencies and instrumentalities unless described in section 501(c)(1)) are entitled to a credit if they provide paid sick leave to employees that otherwise meets the requirements of the EPSLA. Enter the nonrefundable portion of the credit for qualified sick and family leave wages from Worksheet 2, Step 2, line 2p. See Pub.1635 to see if you need to apply for a new EIN. Certification as a CPEO may affect the employment tax liabilities of both the CPEO and its customers. Don't include the qualified sick leave wages paid this quarter of 2023 that are reported on line 5a(i) or qualified family leave wages paid this quarter of 2023 that are reported on line 5a(ii) for leave taken after March 31, 2020, and before April 1, 2021. B(9L[soj,{M`~/>3Dda4_noQ- Don't use your social security number (SSN) or individual taxpayer identification number (ITIN). This amount is also entered on Worksheet 2, Step 2, line 2i. 3767 0 obj However, qualified health plan expenses don't include amounts that the employee paid for with after-tax contributions. You will reduce your total taxes by the amount of any uncollected employee share of social security and Medicare taxes on tips later on line 9; see, For more information on tips, see section 6 of Pub. The payroll tax credit may not be taken as a credit against income tax withholding, the employee share of social security tax, or the employee share of Medicare tax.
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